Time planning

Timesheets → Planning is the week grid for shifts: people as rows, Monday to Sunday as columns. Events a person is called to — including project events, badged P — appear inside their shift, so planned time and actual commitments read together. Calls with no shift around them are marked Outside shift.

Managers and administrators see every active person, with a group filter; everyone else sees only their own row.

Placing and editing shifts

Click a cell to place a shift: person, date, start, end, and an optional label (“Tech setup”). Shifts carry a status — Planned, Confirmed, Declined, Pending, Rejected — with the colour codes in the legend.

If you place a shift on yourself as a regular user, it starts as Pending until a manager approves. You can only edit your own shifts while they’re still pending.

Select several shifts to call to an event together — the picker shows that day’s events in the person’s productions.

When the person isn’t free

Placements are checked against reservations, rotation patterns, and availability:

• With strict reservation mode on (under Admin → Organisation), shifts on reserved days are blocked. Those with the override permission get the Override reservation / availability checkbox.
• Off-day rotation patterns from the work type block the same way.
• Collisions with event calls and standing unavailability are warnings — anyone can confirm through them with the same checkbox.

Shifts inside a locked payroll period can’t be created or moved.

Project and billing

Every shift can be tagged to a project (cost centers are projects too) and marked billable, administrative, or inheriting the project’s default. The hours then land with the project dimension in approval and in reports.

Tip

Use Request swap on a shift to propose a shift exchange with a colleague — see Shift swaps.