Rooms & Spaces

Admin → Rooms defines the rows on the planner. Rooms are grouped by category: main stage, rehearsal, meeting, and other — the last kept off the week grid.

Per room you set:

• Name and short name — the short name shows in compact views.
• Capacity and facilities — for information at booking time.
• Allow overlapping events — rooms with this on are never conflict-checked; right for foyers and shared spaces.
• Buffer (minutes) — the changeover time the room needs between bookings. Too-tight bookings are flagged as warnings in the conflict check.
• Sort order and visibility toggles for the week print and year calendar.

Rooms that fall out of use are archived rather than deleted — history keeps its references, and the room can be brought back.