Casting and participants

People attach to a production in two layers: Participants — who’s involved and in what function — and Casting — who plays which characters. Participants feed the planner’s attendee picker; the cast drives the cast panel on performance events and the names on call sheets.

Participants

The Participants tab is split in three: Stage Management, Actors & Artistic Team, and Technical & Other. Each participant gets a production role — Administrator, Stage Manager, Artistic Team, Actor, Technician, or Other — and can additionally carry a title (“Scenographer”, “Choreographer”), a department, and start and end dates.

People who aren’t in the people database — guests, freelancers — are added as external with a name and optional email. They carry their own badge and can be called like anyone else.

Casting

The Casting tab defines the production’s characters and who covers them, in priority order: Primary, Understudy, and Cover. Who actually performs on a given night is chosen on the performance event itself in the planner — the cast panel shows tonight’s cast per character and lets you override individual roles.

The name travels all the way

When a participant plays a character, the character name appears next to theirs on the call sheet — “Hansen, Nora — Mrs Linde”.

With the GrandPlanner module on, managers also get the Staffing tab: role requirements and qualifications per production, which the feasibility checks calculate against.