Event templates

BASE Admin

Event templates capture the shape of a repeating pattern — its duration, attendee groups, work types, and default notes — so you can drop the same event into the planner without re-entering details each time.

When to make a template

Make a template for any pattern that recurs at least three times in a season. Performances, rehearsals, technical setups, recurring meetings — all good candidates. Don’t template one-offs; the friction isn’t worth it.

Building a template

Open Admin → Templates → New. Set:

• Name — what planners will see in the Quick-plan list.
• Duration — start to end time.
• Default room — optional; arm-time picker can override.
• Attendee groups — who’s expected. Individual attendees can still be added at placement time.
• Work types — for timesheet routing.

Note

Templates are scoped to your organisation. Different rooms or productions don’t get separate template sets; one library serves the whole org.